How to Migrate From Google Workspace to Microsoft 365 — Apps & Software

Thinking of switching from Google Workspace to Microsoft 365? You’re not alone. Many businesses are moving to Microsoft’s ecosystem for its powerful collaboration tools and Office integration. In this guide, we’ll show you how to migrate from Google Workspace to Microsoft 365 smoothly and without data loss.

Why Migrate From Google Workspace to Microsoft 365

According to Statista, Microsoft Office 365 had over 345 million paid seats in 2022. Businesses are drawn to its deep integration with Word, Excel, Outlook, and Teams.

Migrating gives you: – Familiar Microsoft apps for productivity – Better desktop integration – Advanced enterprise security features

Step-by-Step: How to Migrate From Google Workspace to Microsoft 365

Step 1: Prepare Your Accounts

Before migration, ensure you: – Have admin access to both Google Workspace and Microsoft 365 – Verify your domain ownership in Microsoft 365 – Inform your team about the migration timeline

Step 2: Choose a Migration Method

There are three main methods:

Manual Migration – Export emails, contacts, and files manually. Best for very small teams.

1. Built-in Microsoft 365 Migration Tool – Use the Data Migration Service in the Microsoft 365 admin center.
2. Third-Party Tools – Use tools like BitTitan MigrationWiz or Cloudiway for large-scale migrations.

Mini-Comparison: Manual migration is free but slow. Microsoft’s tool is good for small-to-medium teams. Third-party tools handle complex migrations with ease.

Step 3: Migrate Emails, Contacts, and Calendars

Using Microsoft 365’s built-in Data Migration Service: – Go to Admin Center > Setup > Data Migration – Select Google Workspace (Gmail) – Enter Google admin credentials – Choose which users’ data to migrate Emails, contacts, and calendars will transfer automatically.

Step 4: Migrate Google Drive Files

For Drive files: – Use the SharePoint Migration Tool (SPMT) or OneDrive sync client – Move shared drives into Microsoft SharePoint or OneDrive for Business

Pros of Microsoft Tools: Free and integrated.

Cons: Can take longer for large file libraries.

Third-Party Option: BitTitan supports advanced file permissions and faster transfers.

Step 5: Test and Verify Migration

After migration: – Check if emails, files, and calendars synced correctly – Ensure file permissions are intact – Train users on Teams, OneDrive, and Outlook

Best Tools to Migrate From Google Workspace to Microsoft 365

1. Microsoft 365 Data Migration Service

Pros: Free, integrated, user-friendly.
Cons: Limited to small-to-medium migrations.

2. BitTitan MigrationWiz

Pros: Handles large migrations, supports complex scenarios.
Cons: Paid tool, pricing starts per user mailbox.

3. Cloudiway

Pros: Good for enterprise migrations with detailed reporting.
Cons: Higher cost, requires setup.

Quick Comparison of Migration Tools

How to Ensure a Smooth Migration

1. Plan Ahead – Schedule during low-activity hours.
2. Back Up Data – Always keep a backup before migration.
3. Communicate – Notify employees about downtime.
4. Test– Run pilot migrations with a few users first.

FAQs on How to Migrate From Google Workspace to Microsoft 365

Q1. How long does migration take?

It depends on the amount of data. Small businesses may finish in a few hours, while enterprises may take days.

Q2. Can I migrate only selected users?

Yes, migration tools let you choose specific users or groups.

Q3. Will shared Google Drive permissions transfer?

Basic permissions transfer, but advanced sharing may need adjustment.

Q4. Is downtime required during migration?

Minimal downtime is expected, but proper planning reduces disruptions.

Bottom Line

Knowing how to migrate from Google Workspace to Microsoft 365 helps businesses switch smoothly without data loss. With the right tools and preparation, your team can enjoy Microsoft’s robust ecosystem quickly and efficiently.